Nextcloud Groupware

Why Nextcloud Groupware?

Nextcloud Groupware offers easy-to-use webmail, calendar and contacts that help your team get things done faster and more easily, integrated with Nextcloud Files.

• Very easy to access

  An efficient, modern, easy-to-use web interface for small or large teams. Fewer distractions and deep integration with other Nextcloud products mean more productivity, wherever you are!

• Maximum Security

  An open-source, decentralized product. Emails, calendars and contacts are stored on your own infrastructure, with no third party able to access them.

• High level of Integration

  Native integration with iOS, Android, macOS, Windows, Linux, Outlook and Thunderbird. Simple deployment, setup and integration reduce costs and risks, while making use of existing IT investments.

Improve your team’s productivity with the leading collaboration platform

Team productivity only works with the best tools. That is why Nextcloud brings you several features to make coordination and collaboration as efficient as possible.

• The out-of-office message everyone sees in Mail, Talk and Calendar

  Start your next vacation stress-free. Set an out-of-office status that will appear in Hub, letting everyone know you are away and who to contact instead. Configurable in the “Availability” section of your personal settings, your absence status will update automatically across the platform, with an automatic reply in Mail and a dedicated calendar event for the selected dates.

• Single-column design for the Contacts app

  Hub 5 brings a new single-column design to contacts so they look simpler and more accessible. Each contact can be edited easily and returned to view mode. We hope you enjoy the new style.

• Mailbox management

  Manage your incoming mail with options such as creating subfolders, controlling subscriptions and marking mail as read. Adapt your mailbox to the way you work.

• Circles and group folders: custom group management

  In Contacts, users can define their own custom groups, called Circles. These can be managed in several ways, for example with invitations, through an open list that users can join with or without an approval step, with designated sub-managers, and so on.

• Smart features: introducing the “Smart Picker”

  The best way to introduce our new smart features is through the Smart Picker, a multi-app feature that lets users use AI (and much more) in their daily workflow, both personally and collaboratively.

• Add an itinerary to the Calendar

  Have you been sent your train or flight details? Keep them safe and organized by importing the details into your customizable “personal” or “travel” folder.

• Microsoft integrations

  Nextcloud Enterprise is designed to integrate well into Microsoft environments, with file storage, user directory, Outlook, SharePoint, Windows Desktop, MS Office Online Server and Teams integrations available.

Unique advantages

• Integration

  Nextcloud Groupware is designed to integrate seamlessly into your infrastructure, using your existing user directories and file storage systems.

• Control

  Nextcloud Groupware is built to work in a decentralized way with your existing SMTP and IMAP servers. This simplifies regulatory compliance, since you are in control. Nextcloud helps you with excellent monitoring and audit-ready logging features.

• Security

  Nextcloud Groupware is designed from the ground up to be secure, with the latest web protections and secure login technologies such as brute-force protection and 2-factor authentication.

Key Capabilities

• Search the message body in Mail.
• Meeting room availability shown in the calendar.
• “Completed” status button in Nextcloud Deck.
• Holiday calendars can now be created.
• Shared mail folder.
• Clone boards and cards in Nextcloud Deck.
• Automatic phishing detection in Mail.
• Smart picker and emoji picker in your emails.
• Marking as spam automatically moves the message to the spam folder in Mail.
• Improved link handling for online events in Calendar.
• Card images in Nextcloud Deck.
• Calendar: pre-fill the Talk conversation description from the event summary when creating a Talk conversation.
• Warn the user when their space in Mail is running out.
• Deletion of emails in the trash after x days.
• S/MIME encryption in Nextcloud Mail.
• Smart follow-up reminders in Mail.
• Automatic “Busy” status and shared items.
• Contacts: quick actions for each contact.
• Integration with Outlook and Teams.
• Calendar: assign attendees as Talk room participants when creating a room from an event.
• AI mentions, translations and summaries in Nextcloud Mail.
• Export and import Deck boards with json using OCC in Deck.
• Create a Talk room with every appointment in Calendar.